Procurement Assistant

About the role

The Red Cross in Lebanon is looking for a full-time Procurement Assistant. The role covers the day-to-day processing, tracking and administration of procurement requests, as well as support for suppliers and procurement records. Only shortlisted candidates will be contacted.

Key responsibilities

• Receive, register and track purchase requests, RFQs, RFPs, tenders and other procurement requests.
• Check procurement files for completeness of documentation and approvals, and follow up with requesting sectors, Finance, suppliers and partners on pending actions.
• Support the preparation and issuance of Purchase Orders and ensure documents are referenced, signed and filed.
• Support supplier registration, maintain and update supplier databases, and help with due diligence and performance information.
• Maintain procurement tracking sheets, monitor deadlines and flag delays to the Procurement Deputy Director.
• Keep electronic and physical files organized and ready for audits, donor reviews and internal controls.
• Support market research, meetings and minutes, and assist with urgent or emergency procurement.

Required profile

• Previous experience in procurement, administration, logistics or a related field is preferred.
• Experience in similar volunteer-based or humanitarian organizations is preferred.
• Ability to manage multiple requests and deadlines, attention to detail, and confidentiality and integrity with procurement information.

Required skills

• Good knowledge of Microsoft Office, especially Excel and Word.
• Good organizational and document-management skills.
• Good written and verbal communication skills.