Executive Secretary (Part‑time, Remote)

About the role

The Swiss Business Council–Lebanon is looking for a highly organized Executive Secretary to provide administrative support to the President, Board of Directors, members, and partners. This part‑time, remote position involves coordinating board activities, managing communications, and assisting with events.

Key responsibilities

• Provide administrative support to the President and Board of Directors.
• Coordinate board meetings, prepare agendas, supporting documents, and circulate them on time.
• Attend board meetings, draft accurate minutes, and follow up on action items.
• Assist in organizing the General Assembly, conferences, networking events, business delegations, and other Council activities.
• Manage day‑to‑day communication with members, prospective members, sponsors, partners, and relevant institutions.
• Maintain and regularly update membership and administrative records.
• Support membership applications, renewals, and related correspondence.
• Coordinate invitations, registrations, venues, suppliers, and other event logistics.
• Draft official correspondence, announcements, reports, presentations, and newsletters.
• Assist with the Council’s website, LinkedIn page, and other communication channels while ensuring confidentiality of information.

Required profile

• Bachelor’s degree in Business Administration, Management, Communications, or a related field.
• Previous experience as an Executive Secretary, Executive Assistant, Office Manager, or a similar role.
• Excellent organizational, communication, and interpersonal skills.
• Strong ability to prepare professional agendas, meeting minutes, correspondence, and reports.
• Fluent in English and French, with a good command of Arabic.
• Professional, diplomatic, discreet, and comfortable engaging with senior executives and institutional partners.

Required skills

• Proficiency in Microsoft Office.