Executive Assistant to UN Resident Coordinator

About the role

The United Nations Resident Coordination Office in Beirut is seeking a highly organized Executive Assistant to support the Resident Coordinator. Working under the Head of Office and directly reporting to the Resident Coordinator, the role ensures the smooth operation of the front‑office, manages schedules, logistics, and information flow while maintaining strict confidentiality.

Key responsibilities

• Maintain the Resident Coordinator’s calendar, arrange appointments, meetings and protocol coverage.
• Prepare briefing materials, draft correspondence, minutes, Note Verbales and provide translation as needed.
• Coordinate travel arrangements, flight bookings, logistics and follow‑up on trip reports and travel claims.
• Maintain contact lists of high‑level partners, UN agencies and diplomatic corps.
• Support high‑level visitors, including airport and accommodation arrangements.
• Develop and maintain checklists, templates and filing systems in Microsoft Teams/SharePoint.
• Screen incoming calls and manage communications flow for the office.

Required profile

• Ability to work under the guidance of senior UN officials and maintain full confidentiality.
• Strong organizational and administrative skills with attention to detail.
• Familiarity with UN norms, protocols and documentation standards.

Required skills

• Microsoft Teams
• SharePoint
• Microsoft Office suite (Word, Excel, PowerPoint)

What we offer

• Opportunity to contribute to the UN’s 2030 Agenda and Sustainable Development Goals.
• Professional development within an international diplomatic environment.