Executive Assistant to COO

About the role

Omnicom Media Group MENA is seeking a highly experienced Executive Assistant to support its Chief Operating Officer. The role demands a calm, detail‑oriented professional who can manage complex priorities, maintain discretion, and act as a trusted partner in a fast‑paced, global environment.

Key responsibilities

• Provide high‑level administrative support to the COO, including multi‑time‑zone calendar management.
• Screen, prioritize, and act as the primary point of contact for communications.
• Prepare, review, and format correspondence, reports, presentations, and briefing materials with accuracy.
• Coordinate comprehensive travel arrangements, visas, itineraries, and logistics for visiting executives.
• Manage expense reports, budget tracking, and reconciliation in line with company policies.
• Organise internal and external meetings, including Executive Committee sessions, prepare agendas, materials, and take minutes.
• Maintain organized filing systems, databases, and office supplies.

Required profile

• Exceptional organisational and time‑management skills with strong attention to detail.
• Sound judgment, discretion, and professionalism handling confidential matters.
• Proactive, strategic thinker with strong problem‑solving abilities.
• Ability to work independently and engage effectively with senior stakeholders across cultures.
• Calm, composed, and reliable under pressure in fast‑paced environments.
• High emotional intelligence and polished professional presence.

Required skills

• Advanced calendar management across multiple time zones.
• Complex travel coordination and logistics.
• Expense reporting and budget reconciliation.
• Preparation of high‑quality presentations and briefing documents.