Executive Assistant

About the role

We are looking for a highly organized, proactive, and tech‑savvy Executive Assistant to support Lumii’s leadership and help manage day‑to‑day operations in a fast‑paced remote environment.

Key responsibilities

• Manage calendars, appointments, and scheduling for executives.
• Coordinate meetings, prepare agendas and meeting notes.
• Assist with email management and follow‑ups.
• Organize files, documents, and internal systems.
• Support project management and task tracking across teams.
• Conduct research and compile reports, presentations, and summaries.
• Handle administrative and operational tasks as needed.
• Communicate effectively with team members, clients, and external stakeholders.
• Identify workflow improvements and efficiency opportunities.

Required profile

• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• High level of professionalism, discretion, and attention to detail.
• Ability to work independently, prioritize effectively, and proactively solve problems.
• Comfortable managing multiple priorities in a fast‑paced environment.
• Reliable internet connection for remote work.

Required skills

• Proficiency with Google Workspace.
• Proficiency with Microsoft Office.
• Experience using collaboration tools such as Notion, ClickUp, Asana, Slack, or Trello.