Deputy Finance Manager

About the role

A Deputy Finance Manager processes and ensures the accuracy of accounting transactions, including reconciliation of accounts and preparation of internal and external reports. The role plays a key part in financial budget and project management, contributes to strategic finance at base level and works closely with the Senior Finance Officers and Finance Officer to support the direct line manager.

Key responsibilities

• Supervise day-to-day accounting operations and financial management in line with internal and external policies and procedures.
• Review procurement transactions for supporting documentation, accuracy of amounts and payment controls.
• Suggest formats for financial reporting to help users understand the reports for decision-making and strategic planning.
• Maintain accurate records of the mission's financial transactions and oversee training of finance staff.
• Prepare budget proposals, coordinate with program, logistics, HR and M/E teams, review estimated expenses and recommend budget realignments and amendments.
• Analyze monthly pipelines, ensure balances and allocations match accounting records, and submit monthly pipeline reports to HQ on time.
• Follow up monthly on TM1 system entries so budgets and amendments are recorded, and keep variance analysis accurate.
• Manage internal and external financial reports, prepare audit schedules, assist in annual and project-specific audits, implement audit recommendations and obtain report approvals.
• Assist in fiscal year closure documents and reports for all companies, and respond to other finance requests from country office management and HQ.

Required profile

• Typically a 4-year university degree in Accounting, Finance or Business Administration; equivalent education and experience may substitute.
• Typically 5+ years of relevant, progressive finance/accounting experience.
• Knowledge of donor financial regulations such as USAID, DFID, ECHO and UN donors.
• Experience with INGOs and computerized accounting systems preferred; ERP experience preferred.
• Fluency in written and spoken English; reading, writing and interpreting another language (e.g. French, Arabic) may be required depending on the post.

Required skills

• Accounting principles and accountability and accounting practices.
• Ability to work independently with minimal technical support, under tight deadlines and in a loosely structured environment.
• Excellent communication, customer relations and interpersonal skills, including working across organizational boundaries and in a multi-cultural setting.