Department Assistant

About the role

The Department Assistant will support the Head of Unit and Unit Coordinator in daily office operations, ensuring the department runs smoothly. This position involves handling documents, coordinating internal communications, and assisting during meetings within a multinational engineering environment.

Key responsibilities

• Provide administrative and coordination support to the Head of Unit and Unit Coordinator.
• Maintain organized files and records.
• Answer phone calls and emails in a professional manner.
• Schedule meetings, take minutes, and prepare related documents.
• Assist team members with routine tasks and coordinate with other departments as needed.
• Prepare reports, presentations, and other documents.
• Order and manage office supplies.
• Monitor staff workload weekly using a predefined Excel template.
• Perform other related duties assigned to support the department.

Required profile

• Strong organizational and time‑management abilities.
• Clear verbal and written communication skills.
• Friendly, proactive, and cooperative attitude.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook