Administrative Coordinator

About the role

The Administrative Coordinator provides comprehensive administrative and operational support to the PMRC, reporting directly to the Executive Director. This central position is based on the Byblos campus and involves handling schedules, preparing documents, and assisting with project coordination.

Key responsibilities

• Prepare meeting agendas, minutes, and follow‑up on action items.
• Schedule appointments, conferences, travel, and coordinate related logistics.
• Draft letters, memoranda, reports, presentations, and other documents as requested.
• Compile information for management and Board reports, covering operations, studies, staffing, equipment, licensing, and budget.
• Assist in tracking timelines and budgets of bioequivalence studies and other projects, following up on deliverables.
• Support budget preparation, expense tracking, procurement, and financial reporting in coordination with relevant departments.
• Maintain confidential files, Board documents, agreements, and other records systematically.
• Coordinate with internal departments, researchers, and external parties to facilitate Center activities.

Required profile

• Bachelor’s degree in business administration, science, healthcare or related field.
• Minimum 2 years of administrative support experience, preferably in a health‑related or academic environment.
• Strong interpersonal and communication skills in English and Arabic.
• Organized, detail‑oriented, able to manage multiple tasks and meet deadlines.
• Ability to handle confidential information with discretion.

Required skills

• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).