Administrative Assistant

About the role

The Administrative Assistant is responsible for providing day‑to‑day administrative and secretarial support to ensure the smooth and efficient operation of the office. The role involves managing correspondence, schedules, documents, and general administrative tasks while maintaining a professional and organized work environment.

Key responsibilities

• Provide daily administrative and secretarial support to the office and relevant team members.
• Manage incoming and outgoing correspondence, emails, and other communications.
• Answer and direct phone calls and respond to routine inquiries professionally.
• Organize and maintain documents, records, and administrative files.
• Manage schedules, appointments, meetings, flights, and related arrangements.
• Prepare, format, and review letters, reports, presentations, and other documents.
• Assist with the preparation and coordination of meetings and follow up on related administrative tasks.
• Maintain accurate and up‑to‑date administrative records.
• Coordinate with employees, management, clients, and external parties when required.
• Handle multiple administrative tasks and prioritize work according to urgency and importance.

Required profile

• Fluency in French, Arabic, and English (spoken and written).
• Bachelor’s degree in any relevant field.
• Previous experience in a similar administrative or secretarial role (advantageous).
• Strong written and verbal communication skills.
• Excellent organizational and time‑management abilities.
• Strong attention to detail and accuracy.
• Ability to manage multiple tasks and meet deadlines.
• Professional appearance, attitude, and interpersonal skills.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Microsoft PowerPoint