Administrative Assistant

About the role

The Philip A. Salem Academy for Lebanese Heritage seeks an Administrative Assistant to support daily operations at its Beirut campus and occasional activities in Byblos. Reporting to the Director, the role combines traditional office duties with the management of the academy’s historic archives.

Key responsibilities

• Perform full clerical and administrative duties, including typing, mail distribution, telephone handling, and reception.
• Organize, update, and maintain the academy’s extensive archive of historical and heritage materials collected since 2002.
• Archive, catalogue, classify, and index documents, photographs, manuscripts, and other resources for efficient retrieval.
• Maintain organized physical and electronic filing systems, ensuring accurate documentation.
• Prepare bilingual (Arabic and English) correspondence, reports, inventories, and archival records.
• Support researchers, scholars, and visitors by facilitating access to archived materials.
• Schedule appointments, plan meetings, conferences, and travel; prepare agendas and take minutes as needed.
• Convey the Director’s instructions to relevant parties and follow up on actions.

Required profile

• Bachelor’s degree.
• Minimum 1 year of administrative support experience, preferably in an academic, cultural, archival, or library setting.
• Advanced typing and writing skills in Arabic and English with high accuracy.
• Strong interpersonal and communication abilities.
• Highly organized, detail‑oriented, and capable of managing multiple tasks simultaneously.
• Ability to handle confidential information with discretion.

Required skills

• Proficiency in Microsoft Office Suite.