Administrative Assistant

About the role

We are hiring an Administration Assistant for a full-time, on-site role based in Downtown Beirut. Our client is an international citizenship, residency and government-document services company serving private clients and high‑net‑worth individuals across multiple nationalities.

Key responsibilities

• Manage correspondence, calendars, appointments, meetings and assigned follow‑ups.
• Prepare, format, organise and maintain documents, files, records and internal trackers.
• Perform accurate data entry, keeping administrative and client records complete and up to date.
• Support management and the senior administrator with scheduling, document preparation, filing and daily office coordination.
• Coordinate couriers, office supplies, vendors, service providers and building‑management requirements.
• Assist with client enquiries and support the preparation, issuance and tracking of quotations.
• Follow up on assigned client matters and provide sales support to the leadership team.
• Maintain strict confidentiality, accuracy and professional conduct at all times.

Required profile

• 2+ years in an administrative, office coordination, executive support or documentation role.
• Experience preparing quotations or handling client records is a strong advantage.
• Strong Microsoft Office skills, particularly Outlook, Word and Excel.
• High attention to detail and accuracy in data entry and document preparation.
• Highly organised, proactive and able to manage several priorities at once.
• Discreet and reliable when handling confidential client information.
• Well‑presented and professional in dealings with clients and senior management.
• Languages: Arabic & English (French is an advantage).

Required skills

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel