Secretary

About the role

We are seeking a highly organized and professional Secretary to join our dynamic team in Beirut, Lebanon. You will be the backbone of our office operations, ensuring smooth administrative functions and providing exceptional support to staff and clients.

Key responsibilities

• Serve as the first point of contact for visitors, directing them appropriately and maintaining a welcoming office environment.
• Manage incoming and outgoing communications, including phone calls, emails, and correspondence.
• Schedule and coordinate meetings, appointments, and conference calls for executives and team members.
• Take accurate minutes during meetings and prepare concise summaries.
• Maintain efficient filing systems and organize both digital and physical documents.
• Draft and proofread business documents, including memos, reports, and presentations.
• Manage office supplies inventory and place orders as needed.
• Arrange travel itineraries and process expense reports for staff.
• Safeguard confidential information and maintain secure departmental files.
• Assist with internal communications and support the preparation of presentations.
• Collaborate with team members to streamline office procedures and improve efficiency.

Required profile

• Proven experience as a Secretary or Administrative Assistant in a professional setting.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Excellent written and verbal communication skills in both English and Arabic.
• High school diploma required; additional certifications in office administration are a plus.
• Knowledge of local business etiquette and customs in Lebanon.

Required skills

• High level of proficiency in MS Office suite, particularly Word, Excel, and Outlook.