Procurement Officer

About the role

This position covers inventory control, supplier ordering and stock monitoring. It keeps an up-to-date overview of stock, places orders with suppliers in line with company protocol and sales targets, and coordinates with clearance agents on customs clearance until items arrive at the office.

Key responsibilities

• Maintain an updated overview of inventory at all times.
• Place orders with suppliers according to company protocol, in coordination with the sales department, based on sales targets and offers.
• Coordinate with clearance agents on customs clearance until full receipt at the office, and resolve mismatched items with suppliers and/or customs.
• Enter all incoming and outgoing items into the software by group, except sales orders, and process returns efficiently.
• Provide the sales team and management with item turnover analysis, and keep sales and IOM informed about near-expired goods through weekly reports.
• Identify and report losses or additions in stock, and follow up consigned items so they are retrieved before expiry or sale.
• May assist with administrative tasks such as printing and listing brochures, magazines and renewing subscriptions.
• Prepare and submit a daily report on activities, achievements and operational follow-ups to the supervisor.

Required profile

• Bachelor's degree in Business Administration, Supply Chain Management, Logistics or a related field.
• 0 to 2 years of experience in inventory, operations, logistics or administrative roles.
• Strong attention to detail, organizational and analytical skills, and ability to handle sensitive information discreetly.
• Excellent communication and interpersonal skills, proactive and able to multitask in a fast-paced environment.

Required skills

• Proficiency in English.
• Proficiency in Microsoft Office and document management systems.