Part-Time Administrative Assistant – Byblos

About the role

The LAU Louis Cardahi Foundation in Byblos is seeking a part‑time Administrative Assistant to support daily operations, visitor services and event coordination. Reporting to the Foundation Director, the role ensures smooth functioning of the museum‑like environment and provides comprehensive administrative support.

Key responsibilities

• Open the museum each day, welcome visitors and guide student groups.
• Assist researchers and provide front‑line customer service.
• Manage calendars, schedule meetings, appointments and interviews.
• Support planning and execution of events, conferences, exhibitions and other activities.
• Coordinate with university units on administrative and operational matters.
• Oversee logistics for premises, equipment and facilities, ensuring visitor areas are ready.
• Serve as point of contact for internal and external inquiries.
• Maintain physical and digital filing systems, including archival materials such as maps, articles and photographs.
• Track budgetary items as requested and assist in promotional outreach.
• Supervise student assistants and manage office supplies inventory.

Required profile

• Bachelor’s degree in History, Archaeology, Art History, Architecture or related field.
• Minimum 1 year of administrative experience with knowledge of professional archiving.
• Fluent in Arabic and English; French or other languages a plus.
• Strong organizational, multitasking and confidentiality skills.

Required skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Proficiency in Adobe software.