Operations Assistant

About the role

We are looking for a full‑time Operations Assistant to join our Beirut office. The role keeps projects moving by following up on outstanding items, coordinating between internal teams, clients and vendors, and ensuring nothing is left unattended.

Key responsibilities

• Follow up with clients on documents, confirmations, scheduling and status checks.
• Coordinate with vendors and suppliers for quotes, renewals, deliveries and routine queries.
• Chase internal teams for updates and keep project trackers current.
• Conduct routine research such as comparing tools, gathering pricing and finding suppliers.
• Take meeting notes, log follow‑up actions and ensure they are completed.
• Triage incoming requests and route them to the appropriate person.
• Maintain records, trackers and shared documents in an organized, up‑to‑date manner.
• Manage the social media calendar, schedule approved content, track engagement and keep the company page current.

Required profile

• Recent graduate or 1–3 years of experience, with a strong attitude and reliability.
• Excellent written and spoken English; French is a strong plus.
• Highly organized and genuinely reliable – if you say you’ll do it, it gets done.
• Comfortable making repeated phone follow‑ups without hesitation.
• Good judgement on when to handle issues directly and when to escalate.
• Curious and eager to learn how a growing business operates.

Required skills

• Microsoft Office