Executive Assistant

About the role

To ensure a high level of support is provided to the Technical Manager through the effective coordination of work and general administrative support as required. The post‑holders will play a pivotal role in the effective running of the department by providing administrative support across a variety of areas.

Key responsibilities

• Liaise with Estimating Team and office staff on daily basis, developing good working relationships.
• Attend handover meetings with estimating department and prepare project folders.
• Review tender documents when required.
• Collate and file tender paperwork and drawings in a structured manner.
• Provide admin support such as answering incoming telephone calls, taking messages, and booking meeting rooms.
• Issue enquiries to the supply chain.
• Perform typing of letters, RFIs, filing, and certify payroll.
• Receive phone calls or emails from potential clients with a request for proposal (RFP).
• Prepare all invitations to bids, addenda and RFI notifications, and confirm subcontractors’ bidding interest and pricing.
• Ensure compliance with Parissis policies, procedures, guidelines, and relevant regulatory and statutory requirements.
• Engage with the company’s appraisal process and demonstrate commitment to values, behaviours, and continuous personal development.
• Perform other reasonable duties or projects as directed by the line manager.