Executive Assistant

About the role

The Executive Assistant will act as a strategic partner to the National Director, ensuring the smooth management of priorities, schedule and communications. This role supports high‑level governance, project tracking and cross‑functional coordination within World Vision’s national office.

Key responsibilities

• Coordinate and organise the National Director’s calendar, meetings, travel and engagements.
• Prepare minutes, track actions and follow‑up on outcomes of the Director’s meetings.
• Monitor delegated projects, ensuring timely progress and reporting.
• Maintain an up‑to‑date contact database and handle procurement and financial documentation as required.
• Serve as primary liaison for internal and external communications on behalf of the Director.
• Support Senior Leadership Team meetings: scheduling, documentation and action tracking.
• Provide executive‑level coordination for cross‑functional projects and office‑wide initiatives.
• Organise Advisory Council and Board meetings, including agenda setting, minutes and follow‑ups.
• Update the National Office Risk Register and governance documents.
• Represent the Director’s office for administrative correspondence and support emergency response preparedness.

Required profile

• University degree or equivalent in Business Administration, Law or a related field.
• Minimum 2 years of field experience in an administrative function.
• Demonstrated knowledge of assistant practices, clerical support and systems administration.
• Very good written and spoken English and Arabic.
• Ability to handle confidential information with discretion and professionalism.

Required skills