Document Controller – Part‑time

About the role

EFS Facilities Services is seeking a detail‑oriented Document Controller on a part‑time basis to oversee the filing, archiving, and records administration of company and client documents. The role ensures compliance with governance and retention policies while protecting confidentiality.

Key responsibilities

• Classify and file correspondence, fee notes, working papers, engagement files and other records using chronological, alphabetical or numerical systems.
• Collect and file documents daily, preventing misplacement.
• Coordinate with the Dispatch Team for document collection, movement and distribution across departments.
• Create and maintain new engagement files after obtaining required approvals.
• Arrange secure storage, safekeeping, retrieval and tracking of active portfolios.
• Identify records, apply appropriate retention periods, and ensure secure disposal of expired documents.

Required profile

• 3–5 years of experience in document control, records management or related administrative support.
• Bachelor’s degree or diploma in Business Administration, Records Management, Library Science or a related field.
• Strong understanding of classification, indexing, retention schedules and archiving procedures.
• Experience handling both physical and electronic document management systems.
• Ability to manage confidential information with professionalism.
• Excellent communication and coordination skills across departments.

Required skills

• Microsoft Office applications
• Document Management System (DMS) usage

What we offer

• Opportunity to work for a leading global facilities management organization.
• Exposure to international standards in records and information management.
• Collaboration with diverse teams across multiple business functions.
• A structured, compliance‑driven corporate environment.