Business Operations Coordinator (US Hours)

About the role

We are seeking a Business Operations Coordinator to support our fast‑growing U.S. facilities management company. Working remotely on U.S. business hours, you will ensure smooth vendor compliance, billing processes, and client communications.

Key responsibilities

• Collect and track Certificates of Insurance, W‑9 forms, trade licenses, vendor agreements, and monitor expiration dates.
• Assist with invoice collection, verification against work orders, and coordinate accounts receivable/payable.
• Serve as a professional point of contact for clients and vendors, handling service updates and escalating issues.
• Support business development by researching prospects, preparing outreach, and managing social media content.

Required profile

• Strong organizational and multitasking abilities with high attention to detail.
• Excellent written and verbal communication skills in English.
• Ability to work independently, manage priorities, and maintain professional client interactions.

Required skills

• Proficiency with Microsoft Office and Google Workspace.
• Advanced Excel / Google Sheets skills.
• Experience with email management, CRM or work‑order systems.