Assistant, Country HR & Administration

About the role

The Assistant, Country HR and Administration provides generalist HR and administrative support for the HR department, handling day-to-day HR operational management. The exact scope depends on the country's programme projects, which may be emergency responses or existing development projects.

Key responsibilities

• HR generalist support: help collect data for HR policies and procedures, conduct field visits to field offices, and support recruitment (longlisting, candidate contact, interview scheduling).
• Support orientation of new staff and assist with employee separation and separation documents.
• Maintain staff contact lists, prepare employee contracts and other mandatory documents, and keep personnel files (hard copy and electronic) secure and up to date.
• Support staff travel arrangements (itineraries and tickets), follow up on performance reviews, and assist with monthly payroll and statutory payment documentation.
• Admin support: follow up on visa applications and immigration clearance for international staff, liaise with facilities staff on office and guesthouse cleanliness, scan and photocopy documents, prepare purchase requisitions for office and guesthouse supplies, and carry out other assigned duties.

Required profile

• Typically a diploma in a related field; equivalent education and experience may substitute.
• Typically one year or more of HR support experience; previous experience with International Medical Corps is a plus.
• Knowledge of local labour laws.
• Excellent interpersonal and communication skills, patience, proactivity and ability to work in a stressful environment.
• Ability to prioritise, multi-task, work independently and as part of a team, and meet deadlines.
• Fluency in written and spoken language as required.

Required skills

• Knowledge of main computer applications (Microsoft Office)
• Data selection and compilation for correspondence or reports