Meeting Management Attendant (Consultant)

About the role

The Economic and Social Commission for Western Asia (ESCWA) is seeking a Meeting Management Attendant on a consultancy basis to support the smooth operation of its conferences and meetings. The role involves providing timely conference services in line with UN standards and ensuring participant satisfaction.

Key responsibilities

• Monitor meeting requests submitted via gMeets and book rooms and related services.
• Assist the unit with cost estimates and support the development of the cost estimator tool.
• Enter interpreter data into the e-APG system and manage interpreter rosters.
• Prepare participant lists, agenda annotations, and official documentation for distribution.
• Issue invitations, escort participants, and distribute speeches, papers, and stationery.
• Coordinate with interpreters, sound technicians, and podium requirements.
• Organise coffee breaks, information desk support, and water distribution during meetings.
• Set up conference rooms, including nameplates and seating arrangements, the day before events.
• Provide general office management and assist in the coordination of ESCWA and non‑ESCWA meetings.

Required profile

• Strong attention to detail and organizational skills.
• Excellent communication and interpersonal abilities.
• Ability to work under tight deadlines and handle multiple tasks simultaneously.
• Familiarity with UN conference procedures is an advantage.

Required skills

• gMeets platform
• e-APG system