Human Resources & Admin Assistant

About the role

We are seeking a reliable Human Resources & Administrative Assistant to support our operations across the MENA region, Europe, Asia, and the Americas. The role will help streamline HR processes, maintain accurate records, and provide essential administrative support to senior leaders.

Key responsibilities

• Support day‑to‑day HR and administrative operations.
• Maintain employee records, attendance logs, leave tracking, and personnel documentation.
• Prepare and distribute regular attendance and workforce reports.
• Monitor clock‑in/clock‑out activities and resolve discrepancies.
• Assist with onboarding, training coordination, orientation programs, and internal communications.
• Coordinate recruitment activities, schedule interviews, and maintain candidate records.
• Help develop, update, and communicate company policies and employee guidelines.
• Serve as point of contact for HR‑related inquiries.
• Organize meetings, prepare agendas, take minutes, and follow up on action items.
• Manage executive calendars, appointments, and departmental communications.
• Prepare management reports, executive summaries, and operational recaps.
• Arrange domestic and international travel, including flights, accommodations, and itineraries.
• Coordinate corporate events, business dinners, and employee gatherings.
• Process expense reports, reimbursements, and maintain vendor contracts.
• Support budgeting, expense tracking, and operational reporting.
• Maintain company databases, contact directories, and organizational records.
• Handle confidential employee and company information with discretion.

Required profile

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• 2‑3 years of experience in HR or administrative support.
• Extremely proficient English (verbal, reading, and writing).

Required skills

• Advanced English language proficiency.