Healthcare Nutrition Administrative Assistant

About the role

The Healthcare Nutrition Administrative Assistant supports Danone's nutrition business in Lebanon by managing event logistics, procurement processes and financial documentation. The role ensures smooth coordination between internal teams, external partners and medical professionals while maintaining strict budget and compliance standards.

Key responsibilities

• Coordinate end‑to‑end travel, accommodation and transportation for scientific events, conferences and brand‑engagement activities.
• Lead negotiations with agencies and suppliers to secure best value and manage allocated budgets.
• Serve as primary contact for external partners on travel, visa and logistical requests, providing timely solutions.
• Collaborate with internal stakeholders and healthcare professionals to ensure timeline adherence and event documentation.
• Maintain comprehensive records of activation activities, contracts, quotations, purchase orders, invoices and payment status.
• Create and process purchase orders, collect and reconcile invoices, and track payments to avoid delays.
• Prepare activity budget tracking reports and ensure compliance with internal audit requirements.
• Conduct post‑event evaluations to gather insights and recommend improvements.

Required profile

• Bachelor’s degree in Business Administration.
• Minimum 1 year of experience in an administrative role.
• Strong administration skills with high attention to detail.
• Good communication skills and a customer‑service mindset.
• Fluent in Arabic and English, both spoken and written.
• Collaborative team player with proactive problem‑solving approach.
• Strong numerical and analytical abilities to monitor budgets and expenditures.