Senior Administration Officer – Beirut

About the role

The Senior Administration Officer will ensure the smooth day‑to‑day operation of Anera’s Beirut office, providing essential administrative and logistical support to program and support teams. This role combines facilities management, asset coordination, and supervision of office support staff in a dynamic humanitarian environment.

Key responsibilities

• Oversee daily administrative and operational readiness of the Beirut office.
• Maintain a clean, safe, and functional office environment for staff, partners, donors, and visitors.
• Coordinate maintenance, repairs, utilities, equipment servicing, cleaning, waste management, and pest control.
• Conduct regular facility checks, identify issues, and follow up with landlords, building management, and service providers.
• Manage office moves, seating arrangements, workspace planning, and storage organization.
• Supervise the Administration Assistant and cleaning/support staff.
• Coordinate fleet, assets, inventory, supplies, administrative vendors, and office events.
• Work closely with Supply Chain, Operations, Security, Procurement, Finance, Programs, and HR to ensure efficient service delivery.
• Maintain accurate records, trackers, and provide regular reporting to the line manager.

Required profile

• Strong organizational and coordination abilities.
• Excellent attention to detail and sound judgment.
• Proactive problem‑solving and initiative.
• Capacity to manage multiple priorities in a fast‑paced setting.
• Experience supervising administrative or support staff.

Required skills