Administrative Assistant

About the role

We are hiring an Administration Assistant for a full‑time, on‑site role based in Downtown Beirut. The position supports management and the senior administrator in the day‑to‑day running of an international citizenship, residency and government‑document services company serving private and high‑net‑worth clients.

Key responsibilities

• Manage correspondence, calendars, appointments, meetings and assigned follow‑ups
• Prepare, format, organise and maintain documents, files, records and internal trackers
• Perform accurate data entry, keeping administrative and client records complete and up to date
• Support management and the senior administrator with scheduling, document preparation, filing and daily office coordination
• Coordinate couriers, office supplies, vendors, service providers and building‑management requirements
• Assist with client enquiries and support the preparation, issuance and tracking of quotations
• Follow up on assigned client matters and provide sales support to the leadership team
• Maintain strict confidentiality, accuracy and professional conduct at all times

Required profile

• Minimum 2 years experience in an administrative, office coordination, executive support or documentation role
• Experience preparing quotations or handling client records is a strong advantage
• High attention to detail and accuracy in data entry and document preparation
• Highly organised, proactive and able to manage several priorities at once
• Discreet and reliable when handling confidential client information
• Well‑presented and professional in dealings with clients and senior management
• Fluency in Arabic and English; French is an advantage

Required skills

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel